PoliciesBy-Laws

FILLMORE CITY

PRESIDENT MILLARD FILLMORE LIBRARY POLICY

ARTICLE I. MISSION STATEMENT

ARTICLE ll. BOARDS

A. Governing Board

B. Advisory Board

ARTICLE lll. LIBRARY DIRECTOR AND STAFF

A. Appointment

B. Duties

C. Hours

D. Cellular Phone Use

ARTICLE IV. FACILITIES

A. Multi-purpose Room

B. Right of Refusal

C. Meeting Rooms

D. Right of Refusal

ARTICLE V. PATRON BEHAVIOR

A. Programs, Events, and Activities

B. Environment

C. Other Policy

D. Violations

ARTICLE Vl. ADMINISTRATIVE

A. Library Cards

B. Library Revenues

C. Fines, Lost Items, Inter-library Loans

D. Computer and Internet Access Policy

E. Photocopies and Fax Machine

F. Electronic and Other Miscellaneous Equipment

ARTICLE Vll. COLLECTION DEVELOPMENT

A. Community

B. Responsibility for Selection

C. Criteria for Selection

D. Format of Material

E. Donations and Gifts

F. Replacements

G. Maintenance of the Collection

H. Access to Material

I. Patron Concerns and Challenged Material

J. Collection Development Statement and Policy Review

ARTICLE l. MISSION STATEMENT

A. MISSION STATEMENT

The mission of the President Millard Fillmore Library is to make a positive difference in the lives of our patrons by responsively providing materials materials, information, and services at our library and/or via the Library's World Wide Web site.

The Library accomplishes this mission by:

* Providing books and other materials that will be used to meet the informational, educational and recreational needs of most library users.

* Promoting materials, programs, and services which encourage reading and help patrons find information.

* Employing technology, both within the library and on our Web site, which allows patrons access to needed information, databases and services.

* Recruiting, selecting and training staff that is able to meet the needs of the library patrons.

* Developing policies and procedures that encourage patrons to use the library and to take responsibility for their use of the library materials and services.

* Providing library services and facilities which are attractive, easy to use, conveniently located and cost effective to operate.

ARTICLE Il. BOARDS

A. GOVERNING BOARD

The City Council constitutes the Governing Board of the President Millard Fillmore Library.

(1) The Mayor appoints, with the advice and consent of the City Council, a library advisory board .

(2) The Mayor, with the advice and consent of the City Council, appoints the library director and other library personnel. Recommendations from the library advisory board may be considered.

(3) The City Council adopts the library budget and any necessary amendments.

(4) The City Council sets policy and procedure, which governs library operations and personnel.

(5) The City Recorder administers care and custody of all library matters, including the building, under policy established by the City Council.

B. ADVISORY BOARD

The library advisory board shall consist of not more than nine members as defined in city ordinance, plus liaison and alternate members. One member shall be a member of the Fillmore City Council. East Millard towns which have paid user fees for their residents may have a one-year liaison appointed as a member to the library advisory board. All advisory board members, including the member of the City Council are voting members; however, only regular board members residing in Fillmore may serve as chairman. Alternate Library Board Members will vote only when their vote is needed to have a voting quorum. Duties of the advisory board shall include but not be limited to:

(1) Attend all board meetings.

(2) Plan and help carry out library fund raising activities, library activities and programs, and public relations events.

(3) Approve titles of library book proposed purchases; recommend priority needs for board fund raising and grant monies for city council budget consideration.

(4) Recommend to the city council policies for public relations, and library operations.

(5) Receive recommendations from the library director concerning library policies and operations.

ARTICLE IIl. LIBRARY DIRECTOR AND STAFF

A. APPOINTMENT

The library director shall be the Library Department Head and shall be appointed by the Mayor with the advice and consent of the City Council, and be directly accountable to the City Recorder. The library director shall be subject to the policies of Fillmore City.

The library staff shall be hired by the Mayor with the advice and consent of the City council, and be directly accountable to the Library Director under the supervision of the City Recorder. The library staff shall be subject to the policies of Fillmore City.

B. DUTIES

The library director and library staff shall perform all duties outlined in their respective job descriptions, as well as perform all other duties as assigned. The library director shall also supervise the library personnel and operations. The librarian shall be the executive officer of the advisory board, but not a voting member. The library director shall also manage the library budget as approved by the City Council and observe all Fillmore City fiscal procedures.

C. HOURS

Except as approved by the City Recorder, the library director shall work 40 hours per week. Library staff shall work the hours described in their job description. Library hours shall be set by the City Council upon the recommendation of the library director and advisory board. Exceptions may be granted by the Mayor for special events or programs.

D. CELLULAR PHONE/PAGER USE

All library personnel must use a silent ring setting or turn cellular phones/pagers off while in the library. Cellular phone/pager use will not be permitted in the main library area.

ARTICLE IV. FACILITIES

Policies for use of the library facilities shall be regulated by the City Council.

A. MULTI-PURPOSE ROOM

(1)     Use of the library multi-purpose room shall be free to the inhabitants of Fillmore City subject to the rules and regulations established by the City Council. Use of the room shall be rent-free for community, civic, or governmental agencies. A deposit may be require.

(2)     Other groups may rent the room for meeting purposes, but not for the display or sale of products. The rental rate shall be set by the Fillmore City Council.

(3)     Reservations shall be scheduled by the library director or the library staff, preferably one week in advance. A checkout system for the key to the multi-purpose room door will be used if the room is scheduled for use outside regular library hours. If the room is scheduled for use during regular library hours, arrangements may be made with the library staff to unlock the door.

(4) When the multi-purpose room is used during hours the library is closed, there will be no access to rest rooms or the serving kitchen unless special arrangements have been made with the library director.

(5) A refundable cleaning and key deposit will be set by the City Council, and shall be paid in advance by any group or person using the room. Users will be required to leave the room clean and in its original order. Users shall pay for any damages, and the deposit may be forfeited if the room is not left in the same condition as at commencement of use.

B. MEETING ROOMS

The regulations for the multi-purpose room shall apply to all library-meeting rooms.

C. RIGHT OF REFUSAL

Fillmore City reserves the right to refuse use of any library facilities based on past history and/or legal grounds.

ARTICLE V. PATRON BEHAVIOR

A. PROGRAMS, EVENTS, AND ACTIVITIES

Children in the targeted age group of any library program, event, or activity may be denied access to computer equipment during the event as well as one hour before and one hour after.

B. ENVIRONMENT

An atmosphere conducive to a public library must be maintained. The library is a resource and learning center that must provide an environment for concentration and learning. Unattended children under the age of 12 will be allowed 45 minutes, except when child is attending a scheduled library program, in the library as long as they are not loitering.

(1) Children under the age of 8 must be supervised by a parent or adult.

(2) Children (Youth) under the age of 18 must have a signed parental (guardian) computer use consent form on file to be eligible for computer use. Parent (guardian) must sign computer use consent form in the library in the presence of a librarian or notarized by a notary public.

(3) Children under the age of 12 must be supervised by a parent when using the computer.

(4) Patrons must walk quietly. No running, pushing, shoving hide-and-seek, or other activity not conducive to a public library will be allowed.

(5) Patrons must be engaged in book selection, reading, studying, and using the puppet theater, computer, or other teaching aids. No loitering will be allowed.

(6) Patrons must use a silent ring setting or turn cellular phones/pagers off while in the library. Cellular phone/pager use will not be permitted in the main library area.

C. OTHER POLICY

The library is neither a nursery nor an entertainment center and does not provide baby-sitting services, paper, pencils, crayons, etc.

D. VIOLATIONS

Patrons violating library policy will be asked to leave and may have their library privileges suspended or revoked.

ARTICLE Vl. ADMINISTRATIVE

A. LIBRARY CARDS

A library card will be required for anyone wishing to check out library materials. A family card extends library privileges to all members of the family who reside in the household. Patrons must be 18 years of age to qualify for an individual library card. A user fee will be charged to non-residents. This fee will be waived for East Millard patrons whose local governments have paid the annual user fee for their citizens.

B. LIBRARY REVENUES

Any revenues collected in the library are to be remitted to the city treasurer by 5:00 p.m. each business day.

C. FINES, LOST ITEMS, AND INTER-LIBRARY LOANS

(1) Fines set by the Fillmore City Council shall be assessed for each day an item is overdue.

(2) For each lost item, patrons shall either be assessed a fee based on the replacement value plus administrative costs, or replace the lost item with a new one.

(3) Patrons requesting materials from the Utah State Library Inter-Library Loan Program shall be charged per item for return postage. Lost materials are subject to the policy of the lending library. Inter-Library Loan fee will be set by Fillmore City Council

D. COMPUTER AND INTERNET ACCESS POLICY

(1) Computer access with word processing, publishing, and educational software shall be provided for patron use. Copy and computer print fees are as follows.

a) Black and white set by Fillmore City Council

b) Color set by Fillmore City Council

(2) Internet access shall be subject to the following regulations.

a)As required by Section 9-7-215 and 9-7-216, Utah Code Annotated, the library shall provide Internet safety for minors, including the operation of a technology protection measure. In furtherance thereof, the library shall:

i) Restrict access to Internet or online sites that contain material that is child pornography, harmful to minors or obscene and use a web security filter designed to block access to specific sites and subject matter.

ii) For purposes of this policy:

1) “Child pornography” is as defined in Section 76-5a 2, Utah Code Annotated.

2) “Harmful to minors” is as defined in Section 76-10-1201.

3) “Obscene” is as defined in 20 U.S.C. Sec. 9101.

4) “Technology protection measure” means a technology that blocks or filters Internet access to visual depictions.

b) The administrative procedures and guidelines for the library staff to follow in enforcing the President Millard Fillmore Library Policy will include the following:

i) Provide access to the Internet as part of the mission to provide academic resources.

ii) Assist patrons in using the Internet to the extent that time and other patron demand allows.

iii) Maintain filtered Internet sites as dictated by the President Millard Fillmore Library Board and Fillmore City Policy.

iv) Re-evaluate access to a filtered site upon

submission of a completed "Request for Internet

Site Review" form. All requests will be forwarded

to the Fillmore City Council for a final decision.

v) Report illegal activity conducted on the Internet or on the library premises. Illegal acts involving library-computing resources may be subject to prosecution by local, state, or federal authorities.

c) President Millard Fillmore Library:

i) Will not tolerate disruptive or illegal behavior. Patron will be given one warning before losing library computer privileges for that day. Second warning, library computer privileges will be suspended for a period of one week. Third warning, library computer privileges will be suspended for a period of two weeks. Fourth warning, library computer privileges will be suspended for a period of three weeks. Upon the fifth warning, all library computer privileges will be permanently suspended, and the patron could possibly lose all library privileges if he/she continues to be disruptive.

ii) Will not be responsible for the availability or accuracy of information accessible to patrons.

iii) Will not accept responsibility for Internet use by children and young people; this responsibility lies with the parents or legal guardians.

iv) Will not guarantee that the filtering software will be totally

effective.

d) Internet users agree to follow all library computer rules and sign in before using computers. A signature confirms agreement to abide by the following rules. Failure to comply may result in the loss of library and/or library computer privileges.

i) Not download any program(s).

ii) Limit use to 1 hour per day.

iii) Not access any type of chat line.

iv) Not access any online sites containing material that is “child pornography,” “harmful to minors” or “obscene”, as those terms are defined in subsection D. (2) a) ii), of this subsection.

v) Pay printing fees.

vi) Shut down 30 minutes prior to closing time.

vii) Pay a minimum technician fee or the actual amount to restore computer operation if a computer operating program has been corrupted by intentional misuse. Fee set by Fillmore City Council.

e) Patrons and staff may use the following procedures to handle complaints about this policy, its enforcement, or about observed patron behavior:

i) Complaints concerning enforcement of the library Internet policies may be submitted in writing to the President Millard Fillmore Library Board. To be considered valid, the complaints must state the date and description of the issue, the names of the librarian(s) and patron(s) involved, and signed and dated by the complainant.

ii) The library board will review and investigate the complaint, discuss possible resolutions and, if appropriate, enforce those penalties consistent with D. (2) c) 1), of this subsection. Provided, a person who accesses online sites containing material that is child pornography, harmful to minors, or obscene, as those terms are defined in D. (2) a) ii), of this subsection, shall lose all library computer privileges.

iii) If the enforcement procedures under this policy are deemed to be insufficient or if instituting additional enforcement measures are deemed necessary by the library board, the library board shall make recommendations to the City Council for adoption and implementation.

f) Any person may appeal the enforcement decision of the library board under subsection (e) ii), above, to the Fillmore City Council within 30 days of the library boards final decision.

g) This policy shall be strictly enforced by the library personnel.

h) This policy shall become effective upon adoption by the Fillmore City Council and shall be reviewed by the library board at least every three years. (Reviewed and adopted by the Fillmore City Council 06/15/04).

E. PHOTOCOPIES AND FAX MACHINE

President Millard Fillmore Library will abide by copyright laws and will not copy or Fax any material that may be a copyright infringement. Copy and Fax fees are set by the Fillmore City Council.

F. ELECTRONIC AND OTHER MISCELLANEOUS EQUIPMENT

President Millard Fillmore Library will loan, to patrons 18 years of age or older, specified electronic and other miscellaneous equipment. Loans will be on a per day/weekend basis. A deposit will be required for all specified electronic and other miscellaneous equipment. The deposit will be refunded when the item is returned in original condition. If item is damaged, deposit will be retained and patron will be charged for repair or replacement. Fillmore City Council sets the security deposit and rental fees as published in the Fee and Rate Schedule. Electronic Equipment consists of: cotton candy machine, overhead projector, record players, slide projector, snow cone machine, & typewriters. The policy of Fillmore City shall be that the cotton candy machine and snow cone machine are rented to non-profit civic groups only. (i.e. Boy or Girl Scout Troops, school groups, etc.)

ARTICLE Vll. COLLECTION DEVELOPMENT

A. COMMUNITY

The President Millard Fillmore Library is supported by, and recognizes as its primary clientele, the citizens of East Millard County. Fillmore City taxes, non-resident user fees, and grants fund the library. In order to most effectively meet the needs and interests of its patrons, the library coordinates with local schools, community organizations and the Utah State Library.

B. RESPONSIBILITY FOR SELECTION

The responsibility to determine the policy for the selection and acquisition of library materials is vested in the Fillmore City Council. The library director and staff shall select materials with the general consent of the library advisory board.

C. CRITERIA FOR SELECTION

The chief criterion is the intrinsic and over all value of each selection. Specific selection criteria include the following:

(1) The author’s significance and/or reputation as a writer. Whether or not it contributes to the balance and variety of the collection as a whole.

(2) Importance of the subject matter to the collection. Whether or not it contributes to the balance and variety of the collection as a whole.

(3) Timeliness or permanence of the work.

(4) Community standards and interests.

(5) Materials will be selected to facilitate self-education and enrich and extend interests that are evident in the community, and to encourage reading, listening, and reviewing as leisure activities.

(6) Professional and highly specialized materials and infrequently used materials will not be purchased, but will be accessed via the Internet or the Inter-Library Loan program.

(7) Aids in selection: recognized reviewing media, publishers catalogs, inspection and evaluation of new materials, suggestions from library patrons, and judgment of library staff and library advisory board.

(8) The value and impact of materials, which contain controversial passages, will be examined as a whole, because the significance of an entire work often transcend isolated words, phrases, or incidents.

D. FORMAT OF MATERIAL

(1) Periodicals: Purchases will be determined by usage and budget considerations.

(2) Non-fiction: The library tries to maintain an authoritative, up-to-date collection for the general reader in the various fields of knowledge. General histories of the area, biographies, classic titles and informational and educational materials of interest and importance to the community are given priority consideration. Within each subject area, priority is given to those books/materials, which will serve the most readers.

(3) Reference Materials: It is the intent of the library to assist patrons with all reasonable reference requests. A reference section will be maintained with up-to-date information, but will also include back issues of certain periodicals, local telephone directories, and local newspapers. Encyclopedias, dictionaries, atlas/map, and other supplements will be purchased. Information not available at the library will be sought via the Internet and Inter-library Loan. The library reserves the right to assign certain materials to “In House Use Only” status.

(4) Adult Fiction: The library attempts to include notable classic, popular novels, and short stories.

(5) Young Adult Materials: Selection of materials for young adults will be based on community interest, originality, and the treatment of the subject matter. Young adult materials will be shelved with adult fiction.

(6) Children’s Materials: Selection will be based on the informational and recreational needs of young people from pre-school through age twelve. Special consideration is given to originality, imagination, graphic design, and suitability of vocabulary, context, and format to the age of the reader.

(7) Large Print, Books-on-Tape and Other special Collection: Special collections will be increased or decreased based on patron usage.

(8) Video Collection: The library collection is made up largely from donations by the general public. No video with a rating higher than PG will be added to the collection. If a video with a rating of NR is donated or purchased, and there is a question as to what the rating would actually be, the library board will rate the overall content of the video. Nudity of any kind will not be accepted.

(9) Media room equipment: projectors, tape recorders, over-head projectors, etc. are available for patron use.

E. DONATIONS AND GIFTS

(1) Must meet the same selection criteria as purchased materials. Upon receipt all such materials become the property of the library. Donation/gift materials may be added to the collection, sold, exchanged, given to other organizations, or discarded.

Fillmore City Library